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Hiring help can be scary. Especially if it’s something new or you’ve had a “flighty” assistant before, who left you feeling more stressed and confused.

When you hire the right people though, pure magic. Not only are you spending your time efficiently, things are done more professionally and consistently, which builds trust with your customers and clients faster.

But some people live and DIE by DIY. And hey, I get it. You want to save money, bootstrap and get as much done for yourself as you possibly can so that you aren’t throwing money down the ole’ drain.

I’ve fallen into this trap too! I think I can do something myself and then a month later and a few more hours than I really wanted to put into a project I have a half assed THING that I know could have been so much better had I just had someone who knows what they’re doing handle it.

Here’s how it oftentimes works:

Business owner #1, let’s call her Cindy.

Cindy is newish in her business, let’s say she’s a coach, and has done just about everything on her own. Her business is growing now though, and Cindy’s time is going toward more and more new clients and therefore, more administrative bullshit that she really doesn’t have time for.

She books new clients, emails paperwork and contracts, manages appointments, sets up calls, deals with payment details and answers emails.

Cindy is spending over 20 hours each week, just in admin stuff.

BUT, Cindy is stubborn and insists that “she’s just not at the level that she needs to be yet to justify hiring help.” So she keeps on going, maxed out in her client load but not really making the money she knows she could.

Then we have business owner #2, let’s call her Beatrice.

Beatrice has the same client load as Cindy but Beatrice is thinking ahead and hires a VA for 15 hours weekly (because VA’s are super efficient with this stuff so they’re likely going to take less time than you do!) to help her with all of the things that Cindy is DIYing.

Now Beatrice isn’t bogged down with the same administrative bullshit that Cindy is so she’s not only enjoying her business more, doing THE THING THAT SHE ROCKS AT, but she’s also able to take on MORE clients as a result of having an additional 20 hours free per week! Woohoo Beatrice!

I know what you’re thinking… “well that’d be nice but I really can’t afford it”. OR CAN YOU? Let’s do the math here (feel free to insert your own rates and hours):

 

Cindy                         Beatrice

Each has 20 weekly clients at one hour each week

Each client is charged $200 weekly

(both ladies are at 20 hours in client time and $4,000 of weekly income)

 

DIY admin takes 20 hours so Cindy is easily at 40 hrs with no time to take on more clients unless she wants to work more than 40 hours

             

Beatrice’s assistant does all of the admin so she now has 20 hours of client time free to book as many as 20 more clients if she chooses ($4000 more weekly)

 

Cindy’s income stays at $4000/ week gross

             

Beatrice’s income goes up to $8000/ week so she hires her assistant to take on the extra admin (15 more hours)

 

Cindy’s working 40 hours/ week DIYing everything in her business and stressing her out and feeling like she has NO TIME.

She’s also not super efficient at managing systems so there are a few more mistakes than she’d really like in her business too because she’s spread so thin.

             

Beatrice’s working 40 hours/week, only handling the things she rocks at.

She pays her assistant $900/ week for approximately 20 to 30 hours of work (as a 1099 contractor so she doesn’t have to cover insurance and other stuff)

So $8000 income-$900 assistant= $7100/ week gross for Beatrice

 

End result= both ladies are working 40 hours/ week but Beatrice is bringing home $3100 more each week than Cindy because she recognizes her strengths and delegates tasks to free up her time.

Smart Beatrice :)

Moral of the story is, you get to decide what to hire out, how much time or money you want to spend doing ALL OF THE THINGS yourself or upgrading to hiring help.

What takes the bulk of your time that you can’t stand doing or don’t do well?

 

 

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Here’s What We Rock At: 

SOCIAL MEDIA MANAGEMENT, CONTENT & GRAPHICS

Social Media Audit + Strategy

Designing custom social media graphics and/or8 content

Management of social media accounts and posting, articles, photos, quotes, etc.

 

    BLOG MANAGEMENT & WEBSITE UPDATES

Includes proofreading, posting and scheduling 4 blog posts a month in addition to SEO assistance (Content to be provided by the client)

Updating other content and graphics to your website

Making sure plugins, theme and Wordpress versions stay up to date

Comment Approval (low to moderate activity)

 

   

PDFs/ EBOOKs/PPT/LANDING PAGE DESIGN

Designing PDFs/Ebooks/PPTs and landing pages for courses, lead magnets and membership sites (Content to be provided by the client)

Landing Page and Box Creation

EMAIL MARKETING AND LIST MANAGEMENT

Setting up and managing an email marketing CRM like Mailchimp, Convertkit, ActiveCampaign etc. for automating and scheduling 4 newsletters a month

Building sequences and segmenting lists

    STREAMLINING SYSTEMS AND PROCESSES

Automating processes

Program improvement and recommendations

Business organization

   

MANAGING MEMBERSHIP SITES AND COURSES

Adding, reviewing and editing content

Video and or audio editing

Payment management and collections

Managing forums and/or course related Facebook groups

End user/back end support

 

CUSTOMER SUPPORT

Returning emails and phone calls

Scheduling appointments

Calendar Management

   

CONTENT CREATION AND/OR GHOST WRITING

Curating content for funnels, blogs, social media, website, lead magnets, Facebook Ads etc.

    STRATEGY & PROJECT MANAGEMENT

Strategic advice to grow business

Program launches from start to finish

Creating actionable outlines

Timelines and team management

 

WEBINARS AND PODCASTS

Set up, manage, update and share

Back end support

Editing of video/audio files

   

FACEBOOK ADS

Facebook Ad Objective & Strategy

Setting up Campaign & 2 Ads in the Power Editor

Identifying the right target audience/clientele

Designing ad creative, copy and landing pages

Regular monitoring for 2 weeks and tweaking to improve Ad performance

 

   

Transcription

Transcribe video or audio files

Proofed, edited, ready to present to your audience or clients

Free project estimates provided

WEBSITE REVAMP/REDESIGN

| WORDPRESS | SQUARESPACE | SIMPLERO | WIX | KAJABI

Redesigning/Revamping  current website including theme changes, content import and web page reorganization

    WEBSITE DESIGN

| WORDPRESS | SQUARESPACE | SIMPLERO | WIX | KAJABI

Home | About | Services | Blog| Contact

Theme Setup

5 Plugins Installation

Social Media Installation/Integration

CRM Installation

Responsive & Mobile Friendly Website 

   

WEBSITE DESIGN

| WORDPRESS | SQUARESPACE | SIMPLERO | WIX

Unlimited pages

Theme Setup

Unlimited Plugins Installation

Social Media Installation/Integration

CRM Installation

Responsive & Mobile Friendly Website

 

 

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